Planning & Guest Management

6 tools

Calendly

Why I use it: Guest scheduling — let guests book recording times that work for both schedules

4.7
Google Forms

Why I use it: Guest intake forms — collect bios, topics, and prep info from guests before recording

4.2
Notion

Why I use it: Podcast HQ — episode pipeline, guest database, research notes, and content calendar

4.4
Airtable

Why I use it: Guest database — track outreach, confirmations, and follow-ups with guests

4.6
Trello

Why I use it: Episode pipeline — visual boards tracking episodes from planning to published

4.2
ChatGPT

Why I use it: Interview prep — generate smart questions and research guests before recording

4.7